The normal ‘per user’ licence does not cover use of either the PAF or PostZon data on the web / Internet. In order to use the Royal Mail data on the Internet, you need to have one of the following types of licence:
1. A ‘Per Click’ Web Licence:
This is a low cost option that should be considered by even the larger user in the initial period of their web site. You need to buy a single user licence for either or both the PAF / PostZon data as appropriate which will cover your development period, and provide you with the master file. When your web system goes live you need to have a mechanism in place to count the number of clicks (hits) on the postcode look-up system. In other words how many postcodes are looked up against the Royal Mail database? At the end of each month you will be required to submit to us a statement of this number of clicks. We will then charge you 1 pence per click and notify the Royal Mail of the royalties due.
When your single user licence comes up for renewal, we will waive the renewal fee so long as your per click monthly charges are running at 1/6th of the appropriate annual fee. In other words we would expect your total for 12 monthly payments to be two times or more the PAF or PostZon single user charge. You will receive one annual update to the data, with the option of the intervening quarterly updates on payment of the appropriate fee.
2. An Internet System Licence:
If you think that your total number of ‘clicks’ in a year might exceed 400,000, then it would be worthwhile to operate on an Internet System Licence rather than a ‘per click’ licence as above.
3. XYZ Maps Interactive Postcode Look-up Service:
This is especially appropriate for the person or organisation with the occasional need to look-up postcode data, where there are a large number of potential users within the organisation, or where there aren’t the appropriate technical skills to be able to interpret and work with the large Royal Mail data files.
In a dedicated section of our web site, you will be able to register for this service, receive your user name and password, pay the sign up fee and be allocated an initial batch of 1,000 look-ups. This means that anyone in your organisation can be given access without you needing to worry about per-user licences, etc. On the web site users can enter a postcode and receive back the National Grid reference and / or the full address information as they prefer. Once your initial batch of look-ups runs out, it is a simple process to purchase additional blocks of 1,000 look-ups. There is no need for you to worry about annual renewals, quarterly or annual updates, etc as we maintain the database and deal with all of those issues.